Transcripts

Generate official academic transcripts for your students. Transcripts compile grades, credits, and course information into a professional PDF document.

What Are Transcripts?

A transcript is an official academic record that includes:

• Student information: Name, grade level, enrollment dates
• Courses completed: Classrooms with earned credits
• Grades: Final grades and GPA for each course
• Cumulative GPA: Overall academic average
• Credits earned: Total credits toward graduation

Transcripts are commonly used for:

• College applications
• School transfers
• Academic records
• Scholarship applications

Generating a Student Transcript

To create a transcript for a student:

1. Open the student's profile
2. Navigate to the Transcript section
3. Click Generate Transcript
4. Select options:
   • Years: Choose which academic years to include
5. Click Generate
6. Wait for the PDF to be created
7. Download or view the transcript

The transcript is saved and can be accessed again anytime from the student's profile.

Viewing Existing Transcripts

From a Student's Profile

1. Open the student's profile
2. Go to the Transcript section
3. Click to view or download the current transcript

From the Transcripts List

1. Navigate to Transcripts in the sidebar
2. Search or browse generated transcripts
3. Filter by:
   • Student name
   • Date created
   • Created by
4. Click to view any transcript

Managing Transcript Records

Regenerating a Transcript

If a student's grades have changed:

1. Open the student's profile
2. Go to the Transcript section
3. Click Generate Transcript
4. The new transcript replaces the old one

Deleting a Transcript

To remove a transcript:

1. Find the transcript in the student profile or transcripts list
2. Click Delete
3. Confirm the deletion

The transcript file is permanently removed. You can generate a new one at any time.

Exporting Transcripts as PDF

Transcripts are automatically generated as PDF files:

1. Click Download on any transcript
2. The PDF downloads to your device
3. Print or share as needed

The PDF includes:

• School header and information
• Student details
• Course list with grades
• GPA calculations
• Generation date and verification

Transcript Data

Transcripts pull data from:

What's Included

• All classrooms the student was enrolled in
• Final grades (overall classroom grade)
• Letter grade based on your grading scale
• GPA value per course
• Credits assigned to each classroom
• Cumulative GPA across all courses

What's Not Included

• Individual assignment grades
• Attendance records
• Teacher comments
• Assignment labels

Multi-Year Transcripts

Transcripts can span multiple academic years:

1. When generating, select multiple years
2. Courses are organized by academic year
3. Each year shows separate and cumulative GPA

This creates a complete academic history for the student.

Best Practices

Troubleshooting

Transcript shows no courses:

• Verify the student is enrolled in classrooms
• Check the selected year range
• Ensure classrooms have grades entered

Missing grades:

• Grades must be entered in the gradebook
• Only final/overall grades appear on transcripts

GPA seems incorrect:

• Review your grading scale in settings
• Check that credits are assigned to classrooms
• Verify grade percentages in the gradebook